Leadership Board Minutes November 2022

Minutes from a meeting of

Haygood United Methodist Church

Leadership Board (HUMC LB)

November 15, 2022, 6:30 p.m.

Attendees: Bill Slingerland, Sharon Jenkins, Kristie Farris, Jennifer Young, Kennis Sigmon, Joe Ford, Phyllis Porter, Pat Morgan, Kristin Fogle, Kyle Smith, Beth Fite, Mike LaRock (Lay Leader/Chair), Mike Fogle (Assoc Lay Leader), Beth Givens (Senior Pastor). Absent: Ceska Tripoli

Welcome/Opening Prayer:
The meeting was opened by Pastor Beth and Mike presided when he arrived a few minutes later.  

Spiritual Formation:
Joe led a devotion based on "Can We Be Joyful Without Money and Stuff" by Pete Friso. In our culture more is better, but in reality, less is better because you have more time to invest in other things that are more important and have less stress.

Leadership Equipping:

Pastor Beth explained the concept of narrative budgeting.  It translates the numbers into ministry so that one can easily see what the money will be used for rather than using general categories. We will be moving toward it in future budgets.

The meals we prepared a few weeks ago for Rise Against Hunger have now been shipped to Nicaragua.

Vital Signs - new people:

Our attendance at the 8::30 services is holding steady. 

Revenue and expenses are following their usual pattern.

Several new families are becoming active.

Goals Review/Accountability:

1)    Goal Driven Agenda and mindset:  This is now in place.

2)    Develop Measurable Strategic Communication plan to better inform Congregation:
The article has appeared in the Beacon but no one has sent in any comments through the link. Also no one has come up to the front with any questions after the services.

3)    Development and Deployment of Ministry Teams

a)    PHAT Team by June 10, Audit by September 1:  The team will meet again to review the Dreams List and have a brainstorming session as we prepare to meet with planners utilizing survey results for top areas in need of attention.

b)    Communications team by July:  The team has begun meeting.

c)     Ministry Audit team:  This team will begin meeting in January.

d)    Chapel worship team by 6/10:  We had our first service 9/11 with 50+ in attendance, second on 10/8 with 40+ in attendance, and the third on 11/13.

e)     TBD - Crossroads: The timeline has not been established

f)     Connections team: The team has met.  The first PICO with the pastor was 9/18 with 9 attending.  Connect cards have been updated.  The second PICO was  11/6 with 2 visitors and 7 folks in total.  The next PICO will be on January 22.

4)    Strength finders:  Information was provided to the congregation in the Beacon and announced in services.  

5)    Assess Community by Jan 1, 2023: This will be done in January 2023.

Packet and Consent Calendar: 
The packet items were approved.

Generative and Strategic Work:

1)    Charge Conference:  Charge conference will be November 29 at 6:30 p.m. with the District Superintendant. We need everyone to be there and to wear name tags. The Oliver family has been contacted regarding the use of principal from the endowment and their questions have been answered. We will also have a discussion per the DS of the handout chapter from theologian Paul Tillich.

2)    Budget Review: The church budget of $691,483 was approved.  This is a 2.07% increase from last year. The pastor's salary was approved at our last meeting.   The preschool budget of $411,322 in expenses was approved.  They plan to increase tuition by $25/month in September.  They are also looking at going to a school year budget cycle rather than a calendar year budget.

3)    Trustee report:  We are awaiting an updated price quote on a new fire alarm system.  We are getting bids to repair the potholes in the East parking lot. A new security system will be installed after the Holidays.  There will be a meeting December 8 at 6:30 p.m. with those who will be getting credential cards.

4)    ASP:  ASP will sponsor an event December 18 for parents to drop off kids at the church while they go Christmas shopping.

Looking towards next year: Next year will be a transitions year.  Mike LaRock will continue to serve as Lay Leader in 2023. Mike Fogle will begin to serve as Leadership Board Chair in 2023 and in 2024 will also become Lay Leader.

Lay Leadership/Nominations Committee Update

Joining the Leadership Board in 2023 will be Mike Fogle for one year. For the Class of 2025: Denise Becker, Austin Grau, Agnes Smith, and Rachel Stone.  Christie Carlson will be the new Recording Secretary. Those exiting the Leadership Board were thanked for their service.

Closed Session--Staffing

Summary/ Open Discussion:

·      The charge conference will be on November 29 at 6:30 p.m.

·      Teams are looking at the dream cards submitted by the congregation.

·      The church budget and the Preschool budget were approved.

·      The lay leadership was approved. Those exiting the Leadership Board were thanked for their service.

·      The pastor preference form was completed and we requested that Pastor Beth returns as our pastor for next year.

·      We will do a State of The Church town hall in January.

The meeting was closed with a prayer led by Pastor Beth at 8:20 p.m.

The next meeting will be January 17, 2023, at 6:30 p.m.

Respectfully submitted,

Carol Eugley