Leadership Board Minutes September 2022

Minutes from a meeting of

Haygood United Methodist Church

Leadership Board (HUMC LB)

September 20, 2022, 6:30 p.m.

Attendees: Bill Slingerland, Sharon Jenkins, Kristie Farris, Joe Ford, Phyllis Porter, Ceska Tripoli, Pat Morgan, Kristin Fogle, Kyle Smith, Beth Fite, Mike LaRock (Lay Leader/Chair), Mike Fogle (Assoc Lay Leader), Beth Givens (Senior Pastor). Absent: Jennifer Young, Kennis Sigmon.

Welcome/Opening Prayer:
The meeting was opened by Mike LaRock.

Spiritual Formation:
Kristin Fogle led us in our spiritual formation which was based on Psalm 27:5 and Matthew 6:6. We are constantly bombarded by distractions by the world but should seek God in the quiet places of solitude.  

Leadership Equipping:

The budget needs to be approved at our next meeting, so staff should submit their proposals by October 7.  The 2022 Church budget was reviewed in detail so that the Board would be more familiar with it when it is time to approve the 2023 budget. Those serving as SPRC Team will schedule a meeting to develop recommendations for staff and clergy salaries. A year-to-date budget to actual report will be sent from the Treasurer to those with budget line item responsibility. Pastor Beth will also e-mail everyone a sample of a narrative budget.

Vital Signs - new people:

We are doing reasonably well with our finances for the year.

Thirteen people attended Pico with the Pastor and there was good conversation with several new people.  We will do it again soon.

Goals Review/Accountability:

1)    Goal Driven Agenda and mindset:  This is now in place.

2)    Develop Measurable Strategic Communication plan to better inform Congregation:  We need to get questionnaires out to the congregation as to how we can improve.  We will begin having someone from the leadership board at the front of the church to answer congregational questions at each service beginning in October.  We need volunteers from the board to do this and Pastor Beth will send out a calendar for people to choose a date.

3)    Development and Deployment of Ministry Teams

a)    PHAT Team by June 10, Audit by September 1:  The team has met and their notes are included in the packet.  Eight surveys are back from the Leadership Board and the remainder need to be sent to Mike.  We need to work on the parking lot, signage, rest rooms, the preschool and several other areas.

b)    Communications team by July, Audit by 10/1:  Deadlines are being met and the team will be meeting soon

c)     Ministry Audit team by fall, Audit by 12/31:  This team will begin meeting in the fall with an audit by 12/31/22.

d)    Chapel worship team by 6/10:  We had 54 at our first 8:30service, 90 at 9:30 and 61 at 10:45 for a total of 210 people. Five people attended both the 8:30 and 9:30 services.

4)    Strength finders:  The nominations team will use the information in making next year's nominations. Pastor Beth asked Board members to compete the Strength Finders assessment if they had not.

5)    Assess Community by Jan 1, 2023: This will be done in January 2023.

Packet and Consent Calendar: 

The packet items were approved.

Generative and Strategic Work:

1)    Holiday services:  It was approved to have an11:00 a.m. service in the chapel, 5:00 p.m. service in the social hall, and an 8:00 p.m. service in the sanctuary on Christmas Eve, and one Christmas Day service at 10:00 a.m. in the Chapel.  The New Years Day service will be a pre-recorded service only.

2)    Preschool floor:  Materials for one room (E56) will be donated so the cost of to replace would be $2,700.  This one room was approved. The total estimated cost of the remaining rooms and laminating the hall flooring is $32,000. That will be sent to the PHAT Team.

3)    Fire alarm issues:  Our current system is old and has several issues.  BFPE can replace the panel at a cost of $7,000 and further improvements can be added later.  The new alarm will go out over internet and also cellular.  It was approved to move forward with the new system at a cost up to $8,000 to be funded out of the Contingency Fund.

4)    Roof issues:  We also have some roof issues that are being looked into.

5)    Town Hall: There will be a Town Hall meeting this Sunday following the 9:30 service.

Closed Session--Staff

Summary/ Open Discussion:

·      Budget items need to be submitted by October 7.

·      We will begin having someone available to answer questions from the congregation beginning in October.

·      We need to get questionnaires to the congregation as to how we can improve communication.

·      Times and format for Holiday services were determined.

·      Approved new flooring in one classroom (E56).

·      Approved new fire alarm panel.

The meeting was closed with a prayer led by Pastor Beth at 8:14 p.m.

The next meeting will be October 18 at 6:30 p.m.

Respectfully submitted,

Carol Eugley